Work backward from fixed commitments.
Begin with the ceremony start, venue access, catering service and the end of your rental. Confirm those times with the relevant suppliers before filling in the rest.
Include the handoffs.
Getting ready, transport, photographs, room changes and guest arrivals all take time. Ask each supplier how much time they need, and make travel and transition time visible in the schedule.
Give the plan an owner.
A timeline is useful when the people delivering it have the same version. Include contacts, setup locations, key cues and responsibilities. Agree who can make changes on the day.
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